This policy sets out how we collect, process and hold your data if you use our website to book events on behalf of your school.
We are West Wiltshire Schools Partnership (WWSGO). We are the data controller of your data.
This policy affects your legal rights and obligations so please read it carefully. If you have any questions, please contact us at firstname.lastname@example.org or phone 01985 224219
Personal data we collect
We do not collect personal data. All information you give us is assumed to be on behalf of a school. Therefore, as a member of staff, please use your work email address only.
Some of the data used when you make a booking will be shared with other schools before and after an event. When you contact us by email or post, we may keep a record of the correspondence.
Who do we share your data with?
We send emails about events to all schools who have booked onto an event, so your email address and name may be shared with other schools. We will export information from the booking form, so we can run events. Any printed information will be held securely or deleted / shredded after the event.
Where we hold and process the data
The WWSGO website is securely hosted in the UK. If we do need to transfer information outside the European Union including for example, if our email server is in a country outside the EU or if any of our service providers or their servers are based outside of the EU, we shall only transfer your data to organisations that have provided adequate safeguards in respect of your personal data.
A cookie is a small text file containing a unique identification number that is transferred (through your browser) from a website to the hard drive of your computer. The cookie identifies your browser but will not let a website know any personal data about you, such as your name and/or address. These files are then used by websites to identify when users revisit that website.
Most browsers are initially set up to accept cookies. You can change your browser settings either to notify you when you have received a cookie, or to refuse to accept cookies. Please note that our booking forms may not operate efficiently if you refuse to accept cookies.
We also use Google Analytics to monitor how the WWSGO website is used. Google Analytics collects information anonymously and generates reports detailing information such as the number of visits to the website, where visitors generally came from, how long they stayed on the website, and which pages they visited. Google Analytics places several persistent cookies on your computer’s hard drive. These do not collect any personal data. If you do not agree to this, you can disable persistent cookies in your browser. This will prevent Google Analytics from logging your visits.
All information you provide to us is stored on our secure servers.
However, you acknowledge that no system can be completely secure. Therefore, although we take these steps to secure your data, we do not promise that your data will always remain completely secure.
You have the right to obtain from us a copy of the data that we hold for you, and to require us to correct errors in the data if it is inaccurate or incomplete. You also have the right at any time to require that we delete your data. To exercise these rights, or any other rights you may have under applicable laws, please contact us at email@example.com
If you have booked an event with us, or contacted us with a question or comment, we shall retain your personal data for 12 months following such contact to respond to any further queries you might have.
If any provision of this policy is held by a court of competent jurisdiction to be invalid or unenforceable, then such provision shall be construed, as nearly as possible, to reflect the intentions of the parties and all other provisions shall remain in full force and effect.
This policy shall be governed by and construed in accordance with the law of England and Wales, and you agree to submit to the exclusive jurisdiction of the English Courts.
We may change the terms of this policy from time to time. You are responsible for regularly reviewing this policy so that you are aware of any changes to it. If you continue to use our website after the time we state the changes will take effect, you will have accepted the changes.
3rd July 2018